Purchase Orders help businesses track incoming inventory, manage vendor purchases, and maintain accurate inventory and cost records.
In C2W Inventory, Purchase Orders can be created manually or by batch copying items from Excel.
Once a Purchase Order is created, the system automatically tracks receiving status, payment status, inventory updates, and vendor purchasing history.
Creating a Purchase Order
Purchase Order Header
Once the vendor is selected, the system automatically populates predefined vendor information.
- Vendor Contact Information
- Billing Address
- Shipping Address
- Payment Information
The PO Number is generated automatically by the system using the prefix: PO-
Users can also enter additional purchasing information.
- Expected Date
- Vendor Reference Number
- Freight Charges
- Discount
- Tax Scheme
- Remarks
Purchase Order Totals
The system automatically calculates the following totals when items are added or updated.
- Sub Total
- Tax Amount
- Total Amount
Total = Sub Total + Freight + Discount + Tax
Adding Items to the Purchase Order
There are two ways to add items into the Purchase Order.
Option 1: Add Items Manually
The system automatically recalculates the Purchase Order totals.
Option 2: Batch Copy Items from Excel
Users can quickly import multiple items into the Purchase Order using the Batch Copy Items feature.
The Excel format should contain the following columns:
- Item
- Quantity
- Unit Price
Purchase Order Status Tracking
After the Purchase Order is saved, the system automatically tracks related purchasing activity.
- Inventory Receiving Status
- Payment Status
- Receiving History
- Vendor Order History
Purchase Orders can later be partially received, fully received, marked as paid, or updated if necessary.